Ms Grumpy said:
Ok, here's a suggestion...Since many of you have talked about the confusion and problems with dinner Saturday night.
What if Grumpy and I did Dinner on Saturday instead of lunch?
We could do dinner, have any presentations while everyone is eating and then have some live music while everyone is relaxing after dinner. What do you think?...
Nancy, I need to make it perfectly clear that I'm 100% in favor of anything that makes it easier on you and Dave. I'm just not at all certain that dinner is easier than lunch.
I've probably done 10+ dinners like this at conventions, meetings, etc. The biggest one I did was over 600 people, and the tab I signed was $13,000.
Plus tip.
Are you planning on doing the food yourself? Or having it done? If you're having it done, by whom?
If we're doing it at the Plaza, I'm assuming it will be catered from an outside company. Having the Plaza restaurant do it would be very, very high risk. Eric's steak will be small compared to the potential problems. If it's catered from outside, the company will need access to the kitchens. Probably not going to happen. Otherwise, the food will need to be brought in, and then temperature will be a problem.
If YOU do the food, well, pizza and salads will seem like heaven compared to a hot dinner.
As far as logistics go, you have the option of either table service or buffet line. Table service is much more efficient, and quicker. If you do buffet line, it will be slower for dinner than for lunch. If you're planning on a Member of the Year presentation, plus the usual announcements, you won't be able to start while people are still in the food line. Then, the first ones through will be done eating while the last ones will still be in line. If you want presentations at a set time, table service is the better option. Buffet line is better if people can come and go as they like. If you want live music, it will have to be at the Plaza, or at someplace that will let us bring in the music.
I don't think there were any "problems" with dinner on Saturday night, it was just that there haven't been any formal arrangements...everybody was just on their own as far as restaurants, etc. Maybe dinner signups could be one of the things on the message board. Reservations could be made in advance for groups of, say, 8, at different restaurants, with signup sheets on the message boards, with a mod in charge of each sheet, for "BBQ", "Seafood", "Steaks", "Italian", etc. 8 might be a workable number, since that's two carloads of 4 each. By noon, a quick phone call could be made to each restaurant that would either confirm the reservation for 8, or change it to 6, or increase it to 10, or whatever.
I'm just thinkin' of you, girlfriend! Trying to keep it real!
Clay